REIMBURSEMENT

All invoices have to be in the format prescribed. Invoice Name: Mantra Social Services Invoice address: Address: Mantra Social Services, 17th cross, 24th main road, JP Nagar 6th phase, 560078

OUTSTATION REIMBURSEMENT

Official travel to places outside of the employee’s base location WILL be reimbursed. This would also include local commutes that may be required for official visits.

All local travel within the employee’s primary location or placement city, such as travel to other schools, travel to the office for weekly meetings, state education department and other government offices etc., WILL NOT be reimbursed. The components of outstation travel and the reimbursement slab are mentioned below.

MEAL

Only domestic travel between the primary location and the required destination for an official visit would be covered. Travel expenses between hometown and work location would not be reimbursed. Please find the link for the travel policy document here.

While on work-related travel, all meals will be reimbursed on actual. This will be applicable only in cases where meals are not provided at the location organized by Mantra4Change. Please insist on food bills as the same would be required as supporting documents

TRAVEL

LODGING

While on work-related travel, accommodation costs will be reimbursed on actual subject to a limit as mentioned in the table above. This is applicable only in cases where Mantra4Change cannot arrange accommodation. Please be aware of budgets at Mantra4Change, and where possible; it is recommended to share accommodation or utilize accommodation of other staff, friends and associates in the city of travel.

KEKA

We currently use Keka for: Salary and reimbursement, Leave application, and Performance goals update. You will learn how to use Keka during your induction process. Here are some important procedures:

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Cost Head

PARTICULARS

Step 1 - Go to mantra4change.keka.com

Step 2 - Click on Me -> Leave -> Apply leave

Step 3 - Select date as shown. You can choose the first half or second half as well. Step 4 - From the drop down select leave types, select available / suitable option. (see leave policy for details)

Step 5 - Add a note if required

Step 6 - Notify team members if required. The Lead / Manager will be notified of my default.
Step 1 - Go to mantra4change.keka.com

Step 2 - Click on Me -> Expenses & Travels -> Pending Expenses -> Add an Expense Step

3 - Select ‘Expense category’ and ‘cost center’ from the dropdown

Step 4 - Fill in other details as relevant Step

5 - Upload receipt

Step 6 - Click on ‘Save and Add Another’ if you have multiple bills. If not, submit and copy the claim number.

Step 7 - Open the reimbursement cover page, fill in details, and print.

Step 8 - Attach a hard copy of all bills with the cover page and post / submit it to the finance team at the Bengaluru office. *In case of non-gst bills / no bills travel expenses - Print and attach Travel reimbursement template with cover page *For non-gst bills / no bills general expenses - Print and attach Petty cash claim format with cover page

Step 9 - Team Lead needs to approve the claim on Keka for finance team to process the payment.
Step 1 - Click on Me -> Leave -> Request credit for compensatory off (below ‘Apply Leave’)

Step 2 - Mention date and other details. Refer to the comp off policy before applying.

Step 3 - Click on Me -> Leave -> Apply leave

Step 4 - Select date as shown. You can choose the first half or second half as well.

Step 5 - From the drop down select ‘comp offs’

Step 6 - Add a note if required

Step 7 - Notify team members if required. The Lead / Manager will be notified of my default.

https://drive.google.com/file/d/1MPstYDqjb1H2svaXGjkBQJxVK7GF1-km/view?usp=sharing

Updating Key Outcomes and Key Performance Index update

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Cost Head